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How to book
This page contains essential information for members who wish to participate in visits organised by the Arts Society Corinium.
Please click on the buttons below to download the booking procedure information.
We highly recommend completion and use of the ICE form when you attend a visit.
Frequently asked questions about booking a Visit
What is a Booking Information Sheet?
The Booking Information Sheet provides the specific details about the visit, how to make the booking and how to pay.
Where do I find the Booking Information Sheet?
Each visit has its own Booking Information Sheet that should be downloaded from our website.
At talks the Visit Secretary (VS) will have booking information sheets available.
How do I book?
Use the website page for the visit to download the booking information sheet, and follow its instructions. Please note that we regret that a verbal request is insufficient as all bookings need to be made by email.
Who can go on a visit?
Members have priority booking on all visits, however visits that are not fully booked become available to non members after the members only booking period.
What should I do if I have particular access needs, or concerns?
While some basic access information is provided on the Booking Information Sheet please contact the organiser by email before booking a place on the visit, to see if it is suitable for you.
How much does a visit cost?
Each visit is different and we state the included cost to you on the Booking Information Sheet for the visit.
How do I pay for the visit?
The Booking Information Sheet provides the details of our Society bank account to make a credit transfer or pay by cheque. Once payment is received your place will be confirmed.
When do I need to pay?
Payment is required after your place has been reserved.
Can I pay by cash?
You will need to contact the organiser first as cash can only be accepted in exceptional circumstances.
I can no longer go on the visit. Can my friend go instead?
Yes, but you need to contact the organiser with full details of your friend.
Is it possible for the coach to pick me up nearer to where I live?
No. We have a single departure and return point. Usually, this is the Bus Stop near the Beeches Car Park in Cirencester.
Is there anything else I need to know?
Yes, we recommend you complete the In Case of an Emergency (ICE) form and keep it with you during the visit.
In Case of an Emergency (ICE) Form
What is the purpose of the ICE form?
The ICE is intended to prevent avoidable delays in emergency treatment by providing information about your medication any allergies and your GP contact information to emergency medical staff.
Do I have to provide an ICE form to come on a visit?
No you don’t, the form is voluntary.
The information is private, how do you protect it?
You complete the form with the requested information and put it in a sealed envelope, with your name on the outside which you keep with you during the visit.
Only the emergency medical staff will open the envelope should there be a need.
Do I have to make a new form for each visit?
No, the same envelope can be re-used if your medical details are unchanged. Make sure the form information is up to date, e.g. changes in medication.
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